The following are for informational purposes only, Official copies of these items will be mailed to accepted applicants by the fair committee.

Commercial Rental Contract

Contract Regulations


General Information

Insurance Information

Portland Agricultural Fair
Portland Exchange Club Grounds
1348 Main Street (Rte 17-A)

Route 9
Exit 16
Head over the bridge into Portland 
Continue straight on Main Street (about 3 miles)
Fairgrounds are on the left
    OR     Route 2 East
To Route 17 
Right on Route 17-A
Fairgrounds are on the right

Set-up Times -

We will be on the fairgrounds the week of October 2nd.  We invite you to start setting up early in the week.  The fire marshal will be around inspecting tents on Thursday and Friday.  You must have your tent setup before this time and must have your entire stand ready for vending by Friday October 6th at 3PM – no later.

Food Vendors - The health inspector will be letting you know when he will be performing his inspections.  This will take a while.  Patience will be appreciated.  All vendors must be present during his inspection.

Break down -

You may start breaking down your area at 6:00 p.m. Sunday, October 8, 2017. NO EARLIER! All concessions must be removed completely by Monday, October 9, 2017, 6:00 p.m.

Trash -
You are responsible for maintaining the cleanliness of your booth. We will provide a Dumpster and recycle area. It is your responsibility to make sure your trash ends up in the appropriate container.

Fair Passes -
Your worker passes can be picked up at set-up time.  Everyone needs a pass or must pay FULL gate admission.  As stated in the initial application letter:  Rental fee includes 12 single day passes. Up to 4 additional single-day vendor passes may be purchased for $7.00 per pass.

Vendor Parking -
During set up days parking will be in the lot directly behind the fairgrounds.  While the fair is open, vendor parking will be in the lot east of the fairgrounds next to the long pole barn. Fair personnel will be there to direct you and signs will be posted.  Parking passes will be distributed at set-up time.  Each vendor will receive 2 parking passes.  Space is limited.  Without a pass, workers must park in the general lot.

Fair Hours -
Friday 5:00 PM-11:00 PM / Saturday 10:00 AM-10:00 PM / Sunday 10:00 AM-6:00 PM